This project report seeks to provide a solution for the farm owners who lack up to date records from their farm managers on the dairy farm activities daily. The problem experienced is that it becomes hectic for the farm owners to keep track of whatever is going on in their farms when they are far away as it is done manually and at times it takes long for the farm managers to update the owners on what is going on due to the workload they have. There is also possible loss of data which cannot be repeated as there is usually only one set of records. It will help the farm owners to get reliable reports which will help them plan better on where to use their expenses better and how to improve their farms to run more effectively. It will also be used for accountability by the farm owners so that they know exactly what their farm managers are doing in the farm and how exactly the expenses are being used. The research methodology used is Software prototyping because it breaks the project into smaller and manageable sections and can test the system with the users of the system itself which helps to identify the mistakes that cannot by identified by the programmer. It also ensures that several tests are done before the final product is made which ensures that both the customer needs and functionality are met. The system being mobile based ensures that the records will be captured when one is offline and once there is internet the new data will be updated in the cloud. It also ensures that the data is available throughout. Tools that were used in the project include java programming language and firebase database tools. In conclusion, the project will benefit the farmers as they will be provided with a reliable, secure and effective record keeping application.